A request for proposal is an invaluable tool as you get the ball rolling on the construction of a new facility. While writing a construction request for proposal requires a bit of effort, it’s worth it because a well-written RFP provides the contractors you contact with all the information they need to submit a complete proposal.
The key to writing a request for proposal is to remember that an RFP is merely a way of communicating your requirements in a clear, concise manner that encourages reputable contractors to submit an equally informative proposal so that you can make the best decision for your construction project. Here are the top essentials when writing a construction request for proposal.
The Details of Your Project
The requirements for a restaurant are very different from those for a strip mall. Use your RFP to provide an overview of your project. Explain the type of facility you intend to build and why. Discuss the size of the project and any special materials or features. If you have already hired an architect, make sure to provide their contact information. If you haven’t hired an architect, invite the general contractor to also include design and build services. The clearer the picture you paint of your project, the more accurate the proposals that you receive will be. Never assume the contractor reading your RFP will include information that you don’t ask for. Provide as much detail as possible. There is no such thing as overkill in the RFP.
Your Expectations
What do you expect to see in the general contractor’s proposal? Let them know. It’s okay to request that specific information be included in the proposal. It will only ensure that you will receive an all-inclusive bid, which will make it easier to compare the various bids that you receive. You can even lay out a specific format that you’d like to see used in the proposals. Having all the proposals you receive organized in the same fashion can streamline the selection process.
Timelines
At some point, you’ll have to stop accepting proposals and start making a decision. Include a date when all proposals must be submitted for your review, and let contractors know when you plan to make a decision. You may also want to include the timeline you have in mind for construction. This will allow contractors to better understand your schedule. If their schedule has major conflicts, it’s nice to know that upfront, other than after you accept their bid proposal.
Information Requests
The construction request for proposal is an ideal place to request any background information that might play a role in your selection of a contractor. This may include things like qualifications, insurance coverage, licensing, bonding and references. Remember, no detail is too small.
Contact Information
Perhaps an essential piece of information in the RFP, your contact information tells potential contractors how to get in touch with you if they have questions and where to send their proposals. Making certain this information is clear and error-free will help ensure that the proposals you need to select a contractor for your project reach you without mishap.
A full-service general contractor serving western Pennsylvania, Ohio and New York, CBF Contracting Inc. has more than 40 years of experience in industrial and commercial construction. Committed to client satisfaction, we pay attention to the details that matter so that every job entrusted to us is done right. Contact us today at 814-745-3000 to discuss your project or request a quote.
